How Technology Can Help Organizations Manage Employee Attendance


Employees are the biggest asset of every organization, and helping them meet their needs and demands should be the first thing that should come to their mind whenever they are thinking about managing their workforce. Keeping track of their attendance, salary, work reports, etc., are just some of the tasks required to fulfill the same. Managing the staff is perhaps the most challenging task companies have come over. The way an organization treats its employees has a lot of effect on the way they perform work-wise.

Manage employees attendance by using Fingerprint biometric scanner

There are many ways through which companies can push their staff into being productive and more engaging at work. One such technique is employee attendance management. Keeping track of employees’ absences and presences can be an extremely complicated and time-consuming task since it is the means to deciding how much salary to give to each employee. It is the road to a better payroll.

That is why in order to aid companies with attendance and help the staff get fair salaries, the attendance management system has come to the rescue. This automated program handles and manages all attendance management methods virtually and makes the HR department’s work easy by uncomplicating things, therefore saving time. All the data that it stores is real-time information, which makes it easier for the top management to make necessary decisions regarding employees’ finances. It also reduces blunders, unlike manual HR, which increases the workers’ productivity. Thanks to this automated system, tracking employees is only a few key taps away.

Benefits Of Using Attendance Management Software

The advantages of using virtual employee tracking are given below-

Biometric Attendance
Biometric Attendance

Accurate Results

Back in the day, when businesses made use of manual methods for handling HR practices, they used to face a lot of issues since the recording was not accurate, which led to unfair payments of wages. Software-managed attendance will save companies from matters like the same and provide real-time, error-free, and accurate data with the help of biometric attendance. It will also improve decision-making up to a certain extent. This saves the enterprises of time-theft. An accurate attendance system will also pay the staff accurately.

Reduces Errors And Saves Money

An automated version of managing employee attendance reduces errors to almost zero since it provides real-time and accurate data, i.e., it feeds information in the computer as and when it receives. This leads to an orderly method. Unlike manual data handling, which leads to inaccuracy of recording information, this virtual self-help system helps minus this risk. The chances of employees forging their presence and absence can be reduced, which helps companies save money. It also saves companies from the horrors of the risks that come with handling these tasks manually.

Better Payroll

Better Payroll
Better Payroll

Back when organizations didn’t use automated systems, they used to manage an attendance register wherein employees used to sign on the days they were present. The log was then given to HR so that as to help them with employees’ salaries. This was a very tedious and fraud-worthy system, which lead to the staff forging signatures and stealing from the company, which lead to the worthy ones feeling demotivated and less productive at work. Now with the help of HR software, employees mark their attendance digitally either through biometric or through online punching. This helps companies give out salaries and other bonuses like overtime fairly.

Improves Productivity

Using a manual payroll handling process leads to a LOT of mistakes, kills employees’ will to work, and demotivates them to a great extent. By using the virtual version of payroll management, you kill the opportunity of any errors arising and pay the staff based on how much and how many days they have worked. An error-free finance processing improves their efficiency and increases their productivity at work. Apart from that, the time that HR managers save by automating everything can be utilized on other important tasks at hand.

Employee Satisfaction

Biometric Attendance
Biometric Attendance

Any queries that employees have regarding their leaves and attendance can be easily solved with the help of an online attendance system. It will provide an individual calendar to each worker through which they can track exactly how many leaves they took and how many more are left with them, how many leaves they are entitled to, etc. The staff can also directly apply for leave through the software without having to go to HR. The superiors can approve and deny requests from the system itself. Because they have access to so much of the company’s data, attaining employee satisfaction becomes a cakewalk.


Shifting to the technological methods of managing employee attendance aids in making HR’s work seamless and more manageable and save the business from incurring losses. Managing employee payroll can only be a few key taps away with the help of this system.

Shubham Joshi is an experienced content marketer at FactoHR. Passionate about training and development programs, he is always ready to help colleagues and customers by representing concrete ideas and methodology. Beyond work, he is well-equipped with problem-solving abilities.